Privacy Policy – Moda B.V.

Last updated: February 2026

Moda B.V. respects your privacy and processes personal data in accordance with the General Data Protection Regulation (GDPR) and applicable Dutch privacy legislation.

This Privacy Policy explains which personal data we collect, why we collect it, how long we retain it, and what your rights are.

1. Identity of the Controller

Moda B.V.
Energieweg 3W
4231 DJ Meerkerk
The Netherlands

Website: www.moda-bv.com
Phone: +31 (0) 6 216 987 22
Email: info@moda-bv.com
Chamber of Commerce (KvK): 90953371

Moda B.V. is the data controller responsible for the processing of personal data as described in this Privacy Policy.

2. What Personal Data We Process

We may process the following personal data:

A. Contact Information

  • First and last name
  • Company name
  • Job title
  • Email address
  • Phone number
  • Business address

B. Communication Data

  • Information you provide via email or contact forms
  • Correspondence regarding service requests or projects

C. Website Data

  • IP address
  • Browser type and device information
  • Pages visited
  • Cookies and tracking data (if applicable)

D. Contractual & Service Information

  • Information necessary for service agreements
  • On-site contact details
  • Project-related communication

Moda B.V. does not intentionally collect special categories of personal data.

3. Purpose and Legal Basis for Processing

We process personal data for the following purposes:

A. Execution of Agreements

To:

  • Provide preventive and corrective maintenance services
  • Deliver project realization and support
  • Manage service contracts and partnerships

Legal basis: Performance of a contract (Art. 6(1)(b) GDPR)

B. Communication

To:

  • Respond to inquiries
  • Provide technical support
  • Manage business relationships

Legal basis: Legitimate interest (Art. 6(1)(f) GDPR)

C. Legal and Administrative Obligations

To:

  • Comply with tax and accounting obligations
  • Meet legal reporting requirements

Legal basis: Legal obligation (Art. 6(1)(c) GDPR)

D. Website Improvement & Security

To:

  • Improve website performance
  • Ensure system security
  • Prevent misuse

Legal basis: Legitimate interest (Art. 6(1)(f) GDPR)

4. Data Retention Period

We do not retain personal data longer than necessary.

  • Contractual and financial data: 7 years (Dutch tax law requirement)
  • Contact data for business relations: as long as the business relationship exists
  • Website data: in accordance with cookie settings

After expiration of the retention period, data will be securely deleted.

5. Sharing of Personal Data

Moda B.V. only shares personal data when necessary for business operations.

Data may be shared with:

  • IT service providers and hosting partners
  • Accounting and administrative service providers
  • Technical partners involved in service delivery

Where required, we conclude Data Processing Agreements (DPAs) with third parties.

We do not sell personal data.

6. International Transfers

If personal data is transferred outside the European Economic Area (EEA), we ensure appropriate safeguards are in place, such as:

  • Standard Contractual Clauses (SCCs)
  • Adequacy decisions by the European Commission

7. Security Measures

Moda B.V. takes appropriate technical and organizational measures to protect personal data against:

  • Loss
  • Unauthorized access
  • Unlawful processing

Security measures include:

  • Secure email systems
  • Access control to business systems
  • Password protection
  • Secure hosting environments

8. Cookies

Our website may use cookies for functional and analytical purposes.

Cookies may be used to:

  • Improve website performance
  • Analyze visitor behavior
  • Enhance user experience

Where required, users are informed via a cookie banner and may manage their cookie preferences.

9. Your Rights Under the GDPR

You have the right to:

  • Access your personal data
  • Rectify incorrect data
  • Erase your data (right to be forgotten)
  • Restrict processing
  • Data portability
  • Object to processing
  • Withdraw consent (where applicable)

Requests can be submitted via:

📧 info@moda-bv.com

We will respond within one month.

If you believe your data is processed unlawfully, you may file a complaint with:

Autoriteit Persoonsgegevens (Dutch Data Protection Authority)
www.autoriteitpersoonsgegevens.nl

10. Obligation to Provide Data

Providing personal data is:

  • Necessary when entering into a service agreement
  • Voluntary when contacting us via website or email

Without required data, we may be unable to provide our services.

11. Changes to This Privacy Policy

Moda B.V. reserves the right to amend this Privacy Policy.

The most recent version will always be published on:

www.moda-bv.com